Job opportunity: Supply Chain Officer at AFENET - Cameroon Desk

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jeudi 15 octobre 2020

Job opportunity: Supply Chain Officer at AFENET

Job opportunity: Supply Chain Officer at AFENET
Job opportunity: Supply Chain Officer at AFENET

Job Title: Supply Chain Officer
Grade: AU P2/1 equivalency
Number of vacancies: 1 (one)
Department: Africa CDC Headquarters
Supervisor: Head of Division of Administration and Management
Duty Station: Addis Ababa, Ethiopia

Job Purpose
Under the overall supervision of the Administration and Management Division, the Supply Chain
Officer will Monitor and track processing of all procurements, ensure reception and appropriate
inventory control of supplies and equipment, arranges trans-shipment of goods as needed, and
provides other ancillary procurement services support as needed and appropriate

USA State Department Electronic Diversity Visa Lottery (DV-2022

1. Major Duties and Responsibilities

The Supply chain Officer shall be responsible for the following:

  • Plan and implement Africa CDC overall supply chain strategy to assist African Union Member states’ efforts to ensure seamless and sustained supply of medical commodities required to respond to various public health threats;
  • In consultation with supervisor, provide input to the Africa CDC action planning and advise on supply requirements for the plan of operations and annual work plans.
  • Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
  • Support supply emergency preparedness and response activities including establishment of Long Term Arrangements (LTAs), Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.
  • Facilitate efforts to pre-position materials and supplies in emergency response depots across all the continent to serve all the African Union Member States;
  • Help in the planning, procurement and delivery of supplies and materials for emergency response actions;
  • Provide support and work with various experts to develop guidelines and technical support in regards to supply chain management and emergency procurement;
  • Perform inventory control and keep quality standards high for audits; prepare management information and statistical report; maintain appropriate records to ensure that supply chain processes, decisions, and contractual agreements are accurately documented for accountability and audit purpose
  • Provide input to and advice on the annual supply plan. Conduct data review and analysis for category management and development of procurement strategies. Conduct market research in relevant areas for Africa CDC and advice on best approaches to obtain best value for money and sustainable procurement. Support product innovation and market shaping initiatives for specific categories of supplies and services.
  • Liaise with clients in planning procurement and contracting initiatives, supporting development of appropriate specifications, terms of reference, and logistics arrangements and timelines. Take into account opportunities to strengthen sustainability of supply chains.
  • Ensure establishment of Long-Term Arrangements (LTAs) and act on specific procurement requisitions as might be required. Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor. Organize bid openings, and conduct technical and financial analysis of offers as might be required. Conduct clarifications and negotiations with suppliers. Maintain highest level of integrity, ethical standards and accountability in the procurement of goods, contracting of services and construction work.
  • Prepare requests for award. Prepare purchase orders and contracts, and submit for relevant approvals, ensuring completeness of documentation in Africa CDC and Africa Union systems.
  • Keep stakeholders/partners informed on the progress. Liaise with suppliers, ensuring timely follow-up on delivery schedules Implement appropriate vendor management practices e.g. supply performance reviews.
  • Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.
  • Support the preparation of Africa CDC’s annual procurement plan
  • Provide logistics input to the supply plan, including advising on infrastructure constraints(e.g. customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise Africa CDC on budget requirements for various delivery modalities, and ensure establishment of budget with clients.
  • Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in order to enable informed decision-making.
  • Determine appropriate equipment and staffing levels to load, unload, move, or store materials.
  • Manage activities related to strategic or tactical purchasing, material requirements planning, controlling inventory, warehousing, or receiving.
  • Select transportation routes to maximize economy by combining shipments or consolidating warehousing and distribution.
  • Confer with supply chain planners to forecast demand or create supply plans that ensure availability of materials or products.
  • Negotiate prices and terms with suppliers, vendors, or freight forwarders.
  • Analyze information about supplier performance or procurement program success.
  • Monitor suppliers' activities to assess performance in meeting quality or delivery requirements.
  • Identify or qualify new suppliers in collaboration with other departments, such as procurement, engineering, or quality assurance.
  • Design, implement, or oversee product take back or reverse logistics programs to ensure products are recycled, reused, or responsibly disposed.
  • Document physical supply chain processes, such as workflows, cycle times, position responsibilities, or system flows.
  • Diagram supply chain models to help facilitate discussions with customers.
  • Evaluate and select information or other technology solutions to improve tracking and reporting of materials or products distribution, storage, or inventory.
  • Identify opportunities to reuse or recycle materials to minimize consumption of new materials, minimize waste, or to convert wastes to by-products.
  • Review or update supply chain practices in accordance with new or changing environmental policies, standards, regulations, or laws.
  • Perform other related duties and responsibilities assigned by the supervisor.
2. Academic Qualification
  • University Master's Degree in Supply Chain Management/Materials Management, Pharmacy, Procurement and Logistics, Business Administrations or related field;
  • Membership to a professional body such as CIPS will be an added advantage.

  • University Bachelor Degree in Supply Chain Management/Materials Management, Pharmacy, Procurement and Logistics, Business Administrations or related field;

3. Professional Work Experience
  • A minimum on five (5) years continuous experience in providing supply chain management, procurement, logistics or related programme management services support for a public and/or private sector agency or programme of considerable complexity and size;
  • Experience in routine and emergency procurement processing and reporting, shipping and receiving, and inventory control in medium to large organizations.
  • Experience in supporting and leading development of complex procurements, e.g., purchase orders, contracts grants and cooperative agreements.
4. Required Skills and Competencies

A. Functional Skills

  • Familiarity with supply chain and procurement management as well as logistics practices and processes typically employed by public health and other public sector programmes;
  • Excellent narrative reporting skills;
  • Excellent organizational and time-management skills
  • Resourceful and skilled at collecting, analyzing and using data to recommend, make and communicate decisions of a technical nature lay audiences;
  • Excellent interpersonal relationship practices to meet and deal with persons of diverse backgrounds.
  • Excellent diplomatic, representational, interpersonal and communication skills, including experience successfully interacting with stakeholders and decision-makers in technical and other professional settings;
  • Skills in translating highly technical information into presentations, briefings and report and funding proposals for lay audiences.
  • Resourceful and skilled at collecting, analyzing and using data to recommend, make and communicate decisions of a technical nature to lay audiences.
  • Demonstrated ability with regard to computer skills, including excellent word-processing capabilities, proficiency with e-mail and internet applications and experience in using office software applications such as MS Excel, Power Point and Word, and familiarity with electronic data processing systems and ERP such as SAP.
B. Personal Abilities
  • Ability to deliver under tight deadlines and works well under pressure;
  •  Proven ability to plan, delegate and direct subordinates.
  • Analytical and problem solving abilities;
  • Ability to use clear, concise language in correspondence as well as including content fitting for the purpose and audiences when preparing written briefs and reports;
  • Able to operate in a multicultural environment;
  • High level of autonomy at work, yet with profound team-spirit;
  • Adaptive, patient, resourceful, resilient and flexible;
  • Pro-active and solutions oriented.
6. Language Requirement:
Applicants must be proficient in at least one of the African Union working languages. Knowledge
of one more or several other working languages would be an added advantage.

Competitive based on qualification and experience.

How to apply:
Submit your resume, application letter, and relevant documentation to:

The Administration and HR Office email;

*ONLY successful candidates shall be contacted for an interview.
Please note that all applications should be sent online by close of business 5:30 pm (EAT)
Thursday October 22, 2020

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