Avis de recrutement: Chargé(e) des achats (procurement officer)

Avis de recrutement: Chargé(e) des Achats (Procurement Officer)
Avis de recrutement: Chargé(e) des Achats (Procurement Officer)

(Please find below the French version)


About Helen Keller Intl

Helen Keller International is an international non-profit non-governmental organization whose mission is to save the sight and lives of the most vulnerable and disadvantaged people. It fights against the causes and consequences of blindness and malnutrition by establishing programs based on data and research conducted around sight, health and nutrition. In Cameroon since 1992, we are mainly involved in the fight against Neglected Tropical Diseases and malnutrition.

Helen Keller International Cameroun is seeking to a suitable candidate for the position of Procurement Officer, based in Yaoundé, who will perform the following tasks:

Title of the position: Procurement Officer

Duty station: Yaoundé, Cameroon

Supervisor: HR & Administration Coordinator

Type of contract: Fixed-term contract

Duration: one-year renewable

Dimension of the role

Under the supervision of the HR and Admin Coordinator, the Procurement Officer is responsible for the implementation of procurement and supply chain related tasks. S/he ensures that purchases are made and procured on time according to the procurement rules and procedures of Helen Keller Intl.

Description of specific tasks:
  • Drafting and monitoring the execution of service contracts;
  • Organize and participate in tender reviews for the procurement of goods and services, draft the bid minutes and ensure that all suppliers who participated in the tender processes receive responses after the review of the quotations;Coordinate Helen Keller's procurement process ensuring competition, transparency, fairness, efficiency and compliance with procedures,
  • Prepare payment requests for completed orders and submit them to line management for signature;Follow up the ordering process of goods and services until their final execution
  • Organize and participate in the annual inventory processes (including labelling of equipment) and finalize the required inventory sheets and files;
  • Managing the filing and archiving of administrative records, purchases and contracts;
  • Collaborate with Administration and Logistics for the maintenance of the Helen Keller buildings.
  • Strictly follow up on consultancy contracts and archiving of consultancy reports;
  • Collaborate with Administration and Logistics in the management of rolling stock;
  • Collaborate with the HR & Administration Coordinator in the preparation and organization of meetings and travel;
  • Tender and update the list of contractors and suppliers as necessary;
  • Prepare tender documents for goods and services and ensure that these documents receive the necessary approvals, according to Helen Keller and/or donor procedures;
  • Update the monthly directory of qualified suppliers, contractors and consultants for Helen Keller Intl;
  • Maintain the status of the minutes of restricted consultations;
  • Prepare quarterly and annual reports on the status of procurement and contracts;
  • Maintain and update the Procurement plan for the country office.
  • Ensure that deadlines are met in the entire procurement process;
  • Carry out any other tasks that may be requested in relation to his/her skills and abilities.
Other tasks
  • Assist in the preparation of the office's audit missions;
  • Assist in the follow-up of internal or external audit activities;
  • Assist in responding to internal audit requests;
  • Perform any other tasks assigned by the hierarchy;
  • Support the orientation of newly recruited staff to the procurement procedures of Helen Keller Intl.
Minimum requirements
  • Have a Master's degree in Procurement and Supply Management, Administration Management or an equivalent university degree in a relevant field
  • At least three (3) years of professional experience, including at least two (2) years in a similar position, preferably in an international NGO, or equivalent combination of education and experience.
  • Knowledge of donor regulations, including USAID, GIZ and/or other foreign government development agencies, and other multilateral development agencies in procurement matters is an asset.
  • An interest in international development and public health programs and an understanding of the synergy between the programmatic, operational and financial components of project design and implementation are highly desirable.
  • Excellent communication skills, both written and oral in French.
  • Good level of English (spoken and written).
  • Very good computer skills, especially in Microsoft Office Package (Word; PowerPoint; Outlook), and strong Excel skills, including pivot tables.
Ability to :
  • Perform duties that require close attention to detail;
  • Prioritize workload, take responsibility for work and follow through to completion.
  • Maintain balance under stress.
  • Work in a decentralized organizational structure with a highly collaborative approach
Application file:
  • A cover letter addressed to the Country Director;
  • A curriculum vitae;
  • Reference persons or structures to contact.
How to apply

Qualified applicants should send the complete application file to cm.recrutement@hki.org with the job title in the subject line. Applications will be accepted until the position is filled.

Helen Keller is dedicated to building an inclusive workforce where diversity of all kinds is fully valued.

All qualified applicants will be considered for employment regardless of ethnicity, race, caste, color, religion, sex, national origin, age, disability or any other characteristic that does not affect the ability to perform the required duties.

We are committed to providing reasonable accommodations to individuals with disabilities.

If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email address above or by phone: < ctoukam@hki.org >

NB: HELEN KELLER INTL
  • DOES NOT CHARGE ANY FEES OF ANY KIND TO THE CANDIDATE DURING THE ENTIRE RECRUITMENT PROCESS (APPLICATION, EXAMINATION, INTERVIEWS, PROCESSING OR TRAINING)
  • DOES NOT REQUEST BANK ACCOUNT INFORMATION FROM CANDIDATES
  • DOES NOT RECRUIT THROUGH A RECRUITMENT AGENCY



Helen Keller International Cameroun lance un appel à candidature pour le recrutement d’un(e) Chargé(e) des Achats (Procurement Officer), basé(e) à Yaoundé, qui accomplira les tâches décrites ci-dessous :

Intitulé du poste : Chargé(e) des Achats (Procurement Officer),

Lieu d’affectation : Yaoundé, Cameroun

Supervisé par : HR & Administration Coordinator

Type de contrat : Contrat à durée déterminée

Durée du contrat : 1 an renouvelable

Bref résumé des tâches du poste

Sous la responsabilité du RH and Admin Coordinator, le/la chargé(e) des Achats est responsable de l’exécution des tâches relatives aux achats et à la chaine d’approvisionnement. Il/elle s’assure que les achats sont faits et approvisionnés à temps selon les règles et procédures d’achat de Helen Keller Intl.

Description des tâches spécifiques :
  • Rédiger et suivre l’exécution des contrats de prestation de service ;
  • Organiser et participer aux dépouillements des appels d’offres pour les achats de biens et le louage de services, rédiger les procès-verbaux et veiller à ce que tous les soumissionnaires ayant pris part aux processus d’appel d’offres reçoivent des réponses après les dépouillements des cotations ;
  • Coordonner le processus d’approvisionnement de Helen Keller en assurant la compétition, la transparence, l’équité, l’efficacité et veiller au respect des procédures,
  • Préparer les demandes de paiements des commandes exécutées et les soumettre à la signature de la hiérarchie ;
  • Suivre les processus de commandes des biens et des services jusqu’à leur exécution finale
  • Organiser et participer aux processus d’inventaires annuels (étiquetage du matériel y compris) et finaliser les fiches et les fichiers d’inventaire requis ;
  • Gestion du classement et archivage des dossiers administratifs, des achats et des contrats 
  • Collaborer avec l’Administration et la logistique pour l’entretien des bâtiments de Helen Keller.
  • Suivre strictement les contrats de consultance ainsi que l’archivage des rapports de consultance
  • Collaborer avec l’administration et la logistique dans la gestion du matériel roulant ;
  • Collaborer avec la Responsable RH & Administration dans la préparation et l’organisation des réunions et des voyages ;
  • Faire des appels d’offres et actualiser la liste des prestataires et des fournisseurs le cas échéant ;
  • Elaborer les dossiers d'appel d'offres des biens et services et veiller à ce que ces dossiers reçoivent les approbations nécessaires, selon les procédures de Helen Keller et/ou des bailleurs ;
  • Faire la mise à jour mensuelle du réseau

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