British Council is looking for Business Support Officer.
Role Purpose
The post holder is responsible for providing efficient and effective administrative support to all staff. Main areas of responsibility include facilities management, IT, procurement, customer services, health and safety and security. The post holder will also provide in-country support on finance, risk and compliance and HR, working with business leads based in other countries in the region
Main accountabilities but not limited to the following:
Facilities management
- Oversee any venue upgrade projects and routine maintenance work with a view to ensuring that they are fit-for-purpose and contractors deliver to the required standard.
- Oversee the work of 3rd party contractors, ensuring that quality standards are met.
- Maintain accurate records of British Council assets and property, ensuring that inventories for business and office premises are up-to-date.
Procurement and contract management
- Ensure compliance with corporate procurement policies and standards and the code of conduct.
- Lead on sourcing of new suppliers, ensuring that tendering, negotiating and awarding of contracts is managed in accordance with corporate standards.
- Maintain, and update as required, local support and liaison in preparing an Approved Supplier List (ASL) and a Preferred Supplier List (PSL) for the office.
- Prepare contracts and accounts documents, supporting in checking and approving documents
- Manage cash handling, cash journals, petty cash, and preparation of cash flow
- Provide support to Finance team to manage transfer of funds between bank accounts.
- Prepare and submit statutory calculations for processing and payments
- Act as main Finance focal point for office, liaising with Cluster leads to provide support as needed
Risk and compliance
- Coordinate audit preparations for the office, ensuring that audit recommendations are implemented according to the agreed schedule.
- Ensure staff complete conflict of interest forms in line with corporate requirements.
- Provide support as required to the various Leads
- Compliance with Information Management requirements
Health & safety
- Complete health and safety risk assessments as required.
- Support on business continuity and ensure that all members of the team have accurate and up-to-date copies of the business continuity plan. Test the telephone tree on a regular basis and organise a test exercise at least once a year.
- Organise regular First Aid training sessions for staff.
Role specific knowledge and experience:
Minimum requirements:
- Degree in any related field
- At least 4 years’ experience working in a business support related role.
- Experience and ability to deliver excellent standards of customer service
- Excellent computer skills
- Understanding and experience of risk and compliance management
- Proven experience of building relationships, identifying needs and enhancing opportunities with key accounts to meet business related targets.
- Experience of working in a matrix management structure
Further Information
- Pay Band – Pay band 4
- Remuneration: XAF 4,867,884.00.00 gross per annum
- Contract Type – Indefinite
- Location – Yaounde, Cameroon
- Language requirements: Good written and oral English communication skills.
- Role holder must have existing rights to live and work in the country the role is based.
HOW TO APPLY?
Closing Date : 5th July 2023
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