Job opportunity : Administration in Charge

Cameroon Desks
0
We’re Hiring Administration in Charge 

Location: Douala, Port Zone 
Reporting To: Country HR Manager 
Sector: Fast Moving Consumer Goods Company 
Job Type: Permanent 
Application Deadline: 10th October 2024 

Key Responsibilities 

Car Fleet & Generators Management: 
  • Supervise the allocation and usage of company vehicles. 
  • Maintain accurate records of vehicle usage, mileage, and maintenance schedules. 
  • Coordinate regular maintenance, car refill of fuel, generators refills and repairs to ensure all vehicles are in good working condition. 
  • Manage the refueling process and ensure fuel efficiency. 
  • Link with Insurance/police for Fleet vehicle losses and incidents. 
Consumables & Office supplies: 
  • Manage office consumables and expenditure monitoring. 
  • Ensure the identification of supply needs for Offices and small equipment. 
Expatriate Housing Management : 
  • Oversee the accommodation arrangements for expatriate employees. 
  • Ensure that housing facilities meet company standards and are well maintained. 
  • Coordinate with landlords and service providers for any repairs or maintenance required 
Residence Permits & Visas: 
  • Assist expatriate employees with the application and renewal of residence permits and visas. 
  • Maintain up-to-date records of all permits and visas, ensuring compliance with local regulations.
  • Follow up on exits and re-entry visas for permanent residents 
  • Obtention of residential permit for ex-pats and their families 
  • Receiving in and out visitors and their visas at the airport 
  • Liaise with immigration authorities and legal advisors as needed. 
Headquarters Premises Maintenance : 
  • Oversee the maintenance and upkeep of the headquarters premises. 
  • Coordinate with service providers for cleaning, repairs, water & electricity billing, and other maintenance tasks.
  • Ensure that the premises meet health and safety standards. 
  • Manage office supplies and equipment to ensure a well-functioning work environment. 
Coordination with Phone Providers : 
  • Coordinate with phone service providers to manage employees’ phone credits at the Head office.
  • Ensure timely distribution and top-up of phone credits for employees. 
  • Address any issues related to phone services and liaise with providers for resolutions. 
Administration of Head Office Pool Car & Drivers: 
  • Manage the scheduling and allocation of pool cars and drivers. 
  • Ensure that all pool cars are well-maintained and meet safety standards. 
  • Supervise drivers and coordinate their schedules to meet the transportation needs of the company.
 Administrative Support & Security coordination : 
  • Provide general administrative support to other departments as required. 
  • Coordinating security in all sites and hotel agreements 
  • Assisting the logistics teams for the maintenance and cleaning of warehouse areas 
  • Doing a follow-up of canteen contracts and Supplying office equipment 
  • Assist in the preparation of reports, presentations, and correspondences. 
  • Maintain organized and efficient filing systems for all administrative documents.
Skills/Experience 
  • Bac + 2/3 in Business Administration, Management, or a related field.
  •  Proven experience (at least 3 years) in administrative roles, preferably in a similar capacity.  Strong organizational and multitasking skills. 
  • Good communication and interpersonal skills. 
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 
  • Knowledge of local regulations regarding residence permits and visas. 
  • Bilingual, very fluent in French and English (Speaking and Writing). 
  • Detail-oriented and proactive ; Ability to work independently and as part of a team. 
  • Strong problem-solving skills and the ability to handle sensitive information with discretion.
  • Confidentiality & High level of integrity 
  • Strength of proposition & Management skills 
  • Available, Autonomous & very organized 
  • Analytical skills, Rigor & method 
  • Able to work in a multicultural environment. Women’s candidatures are strongly encouraged! 
Life at Olam Agri 
  • Our distinctive culture is underpinned by our core five values and finessed with influences from our strong multicultural team. We celebrate our differences and value inclusivity and equality. 
  • All our colleagues positively contribute to the company, communities, and fulfilling our customers’ expectations, as well as fulfilling personal sense of purpose. 
  • We offer you the chance to learn from skilled colleagues, and through formal programs – providing the opportunities to develop your own skills and knowledge and to explore personal and professional positions through your role and a variety of projects. 
Our challenge to you is imagine the extraordinary! Sparked your interest?

HOW TO APPLY

Email your Cover letter and CV in ENGLISH ONLY to HR_cameroon@olamagri.com and mention as object:” POSITION OF ADMIN IN CHARGE


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