WESARO Regional Finance and Subaward Manager
Job Summary
The Regional Finance and Subaward Manager will oversee financial operations
and subaward management within FHI 360’s West Africa Regional Office (WESARO).
This role combines leadership in financial management with the development and
implementation of effective processes for subawards, ensuring compliance with
donor regulations and internal policies.
WESARO provides a country-centered approach to its partner countries by
utilizing an expanded team of enterprise services establishing both the
operating platform and shared services that support project implementation.
The team is comprised of experts who provide programmatic, financial, human
resources, information technology, and contractual strategic leadership in the
geographic area of intervention.
This position will oversee and manage financial operations within WESARO,
ensuring rigorous financial monitoring and adherence to financial policies and
procedures and supports the development and implementation of processes
related to issuing and management of subawards. The role will provide
professional expertise and technical training from pre-award to close-out of
sub-awards, including the development of subaward solicitations, negotiation,
preparation of sub-award packages, execution, monitoring and overall
administration. Work will also include leading and participating in
organization-wide process improvement projects, support the creation of new
and the improvement of existing processes and standards related to subaward
execution and management. Develop, manage, and analyze project budgets,
ensuring alignment with donor requirements and organizational policies.
Implement financial modeling and analysis to support senior management in
making informed decisions and optimizing financial strategies. Address
inquiries related to sub-award management and provide training to sub-award
recipients to enhance their financial reporting and compliance. Proactively
guide and support financial success across projects by applying high-level
analytical expertise and strategic insight.
Accountabilities
- Manage budgeting, financial planning, and reporting for multiple projects, ensuring alignment with donor requirements and organizational standards.
- Lead the lifecycle of subawards, including development, negotiation, and performance monitoring, while identifying areas for process improvement and compliance risk.
- Participate in Business Development teams to provide advice in sub-award planning and allocation.
- Lead the process of reviewing subaward documents and provide feedback and training in areas that need improvements, including but not limited to Pre-Award Assessment Tool, Solicitation and Selection documents and subaward packages, SFR and financial report review, and other subaward documentation.
- Review and development of contractual documents including requests for approval, negotiation memoranda, source selection memoranda, purchase requisitions, sub-award agreements, and consultant agreements according to FHI 360 templates.
- Provide training and capacity building to project staff and subaward recipients on standardized procedures for efficient award and sub- award management, on financial reporting, compliance, and best practices.
- Conduct detailed financial analyses to monitor project performance, generate comprehensive reports, and support strategic decision-making.
- Identify inefficiencies in current practices and implement best practices for financial and subaward management.
- Identify areas of compliance risk and escalate as necessary to appropriate parties.
- Problem solve with project staff around issues specific to subawards as needed
Applied Knowledge and Skills
- Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls, and financial information systems.
- Knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, contracting concepts, and principles from the solicitation phase to post-award administration.
- Ability to provide strategic leadership, and advise to team members, collaborate with colleagues, and lead capacity building initiatives.
- Superior ability to communicate clearly in both oral and written form.
- Fluency in English and French is necessary
- Sound knowledge of Generally Acceptable Accounting Principles (GAAP), Cost Accounting Systems (CAS), and Federal Acquisition Regulations (FAR).
- Must possess excellent organizational, supervisory, leadership and managerial skills.
Problem Solving and Impact
- Works on moderately complex problems, which require in depth evaluation of data and make recommendations.
- Exercises judgement within broadly defined practices and policies in selecting methods, techniques for obtaining results. Demonstrates proficient analytical thinking and problem solving.
- Identifies inefficiencies, weak areas and pain points for projects and proposes solutions.
- Ability to prioritize tasks to address most critical needs first.
- Contributes to the completion of organizational projects and goals.
- Serves as a resource to others in resolving moderately complex problems; identifies substantive issues that are thoroughly and accurately researched and analyzed.
Supervision Given/Received
- Able to work independently to manage projects.
- Reports directly to WESARO Regional Finance and Operation Director
- Ability to mentor, motivate and manage individuals and groups from diverse groups and backgrounds, resulting in high quality and timely work delivery.
Qualifications
- Bachelor’s degree in Finance, Business Administration, International Development, or a related field; advanced degree preferred.
- 5-8 years (8 years preferred) of progressively responsible experience in financial management and subaward processes, including at least 3 years in a supervisory role required.
- Strong knowledge of financial regulations (GAAP, CAS, FAR) and experience with donor compliance.
- Proven analytical skills and ability to problem-solve in complex situations.
- Excellent communication skills, with proficiency in English and French.
- Experience in international development and working with NGOs preferred.
- USG and other donor experience required.
Travel Requirements:
- Up to 25% for WESARO-related activities
This job posting summarizes the main duties of the job. It neither prescribes
nor restricts the exact tasks that may be assigned to carry out these duties.
This document should not be construed in any way to represent a contract of
employment. Management reserves the right to review and revise this document
at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do
not engage in practices that discriminate against any person employed or
seeking employment based on race, color, religion, sex, sexual orientation,
gender identity, national or ethnic origin, age, marital status, physical or
mental disability, protected Veteran status, or any other characteristic
protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing
any type of abuse, exploitation and harassment in our work environments and
programs, including sexual abuse, exploitation and harassment. FHI 360 takes
steps to safeguard the welfare of everyone who engages with our organization
and programs and requires that all personnel, including staff members and
volunteers, share this commitment and sign our code of conduct. All offers of
employment will be subject to appropriate screening checks, including
reference, criminal record and terrorism finance checks. FHI 360 also
participates in the Inter-Agency Misconduct Disclosure Scheme (MDS),
facilitated by the Steering Committee for Humanitarian Response. In line with
the MDS, we will request information from job applicants’ previous employers
about any substantiated findings of sexual abuse, exploitation and/or
harassment during the applicant’s tenure with previous employers. By applying,
job applicants confirm their understanding of these recruitment procedures and
consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those
with criminal histories, in a manner consistent with the requirements of
applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we
will never request money, goods or services during the application,
recruitment or employment process. If you have questions or concerns about
correspondence from us, please email
CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive
benefits package, professional development and policies and programs that
support a healthy work/life balance. Join our global workforce to make a
positive difference for others — and yourself.
Date de fin : 19 novembre 2024
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