Job Announcement : Administrative Assistant Manager

The Korea International Cooperation Agency (KOICA), Cameroon office is recruiting an Administrative Assistant Manager

DUTY STATION : Yaoundé, Cameroon
DURATION OF CONTRACT : 3 months and renewable 

CONTRACT TYPE : Local Employee

ABOUT US
The Korea International Cooperation Agency (KOICA) was established as a government-funded agency dedicated to grant aid programs in April 1991. KOICA Endeavors to combat Poverty and support Socio- Economic growth of partner countries. In doing so, KOICA establishes and strengthens friendly ties with developing countries.
SCOPE OF WORK
(Assist) WFK Volunteer Program

• Assist WFK program manager with various tasks related to volunteer activities, Local Adaptation Training, Volunteer workshop, settlement of volunteers, Demand Survey of organizations, communication with organizations, and so on
• Collaborate with other volunteering organizations and associations through the partnership of "Plateforme des Acteurs de Volontariats au Cameroun" (PLAVOLCAM); Attend a meeting with other volunteers organizations (e.g.: International volunteers day)

Administrative tasks

• Korean staff's and volunteer's visa, residence card(diplomatic/special card) Follow-up international shipments with transit companies(AGS, HLOG, etc.)
• Follow-up customs clearance and shipment
• Prepare and request VAT reimbursement
• Send/collect mails and parcels via DHL, UPS, Post Office, etc.
• Deal with banking issues
• Weekly/Monthly budget request and management Accommodation/lease for Korean staffs
• Make task instructions related to each administrative process
• Support a business trip( accommodation booking, car rentals, etc.

Insurance and medical checkups for local staff

• Renewal health insurance for local staff
• File a claim for local staff(when they need) Organize annual medical checkups

Vehicles

• Registration and renewal of vehicles
• Return CD and IT plates to MINREX
• Follow-up insurance for cars
• Keep documents concerning office vehicles
• Perform any other duties as required

PREREQUISITES

• Bachelor's degree in social science or related field
• Advanced degree is an advantage.
• At least 5 years related working experience in the relevant field
• Working experience with other Donor organisations, agencies is an advantage.
• Mastery or adequate fluency in English and French particularly in written documents
• Computer proficiency, related to professional office software packages
• Ability to work under pressure with minimum supervision

CONDITIONS OF SERVICES
Remuneration will be based on the criteria according to the prevailing local market rates and based on KOICA Cameroon Office's internal remuneration calculation system. In addition, it can be adjusted based on the applicant's experiences.

HOW TO APPLY

Please send your (1) cover letter and (2) CV to cameroon@koica.go.kr no later than June 14, 2024. The email should contain as subject: Application/LAST NAME/Administrative Assistant Manager An interview with eligible candidates will be held after the initial selection process. Only shortlisted candidates will be contacted for the test and the interview.
NOTE : Applicants who omit any of the documents required will be disqualified.

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