Job Opportunity : Administrative & Finance Assistant - Yaoundé

JOB ADVERTISEMENT : ADMINISTRATIVE & FINANCE ASSISTANT - GNI - GOOD NEIGBHBORS International, NGO Cameroon Yaoundé

ADMINISTRATIVE & FINANCE ASSISTANT

JOB ANNOUNCEMENT

Position Administrative & Finance Assistant

Number 01

Under the supervision of

  

Location HO - Yaoundé

Starting date As soon as possible

About Good Neighbors:

Good Neighbors Cameroon (GNCMR) is an international non-governmental organization with its head office in Yaoundé and field Offices in Maroua and Mbalmayo. GNCMR's work is focused on community development, implementation implementing projects in the sectors of food security and livelihood, education, child protection, water, hygiene and sanitation, health, environment, gender and advocacy. Good Neighbors Cameroon works with different international partners such as the United Nations and INGOs to seek sustainable solutions to development and humanitarian challenges.
Good Neighbors Global Partnership Center (GN GPC) based in Korea has decided to fund Good Neighbors Cameroun to continue the implementation of the "Neglected Tropical Disease (NTD) Control Project" in Cameroon.

JOB DESCRIPTION

Administrative & Finance Assistant

Under the supervision of AD & Finance Manager, the Administrative and Finance Assistant, will collaborate with the employees and volunteers of the organization in ensuring the effective execution of all administrative and finance related task of the project.

KEY RESPONSABILITIES (not all-inclusive)

Finance

• Assists his/her supervisors in developing and maintaining financial systems.
• Assists his/her supervisors in planning, directing and controlling accounting and financial operations.
• Assists his/her supervisors in preparing accounting reports and documents.
• Prepare all payment requests related to the POA, procurements and travel of staff
• Monitor the execution of budget lines as planned and support his/her supervisors in the preparation of monthly financial reports
• Evaluate all finance requests made by field staff for different activities and compare with planned budget to ensure that request is in line with planned budget before submitting to his supervisors through online platform.
• Effectuate the payment of transport of all program participants
• Make sure of the readiness of all documents of monthly closing (Scanning files, cash exchange, etc.)
• Collect and archive financial documents with needed supporting documents (PR, Invoice, Payment, quotation, emails…etc.).
• Manage petty cash
• In charge of double checking all supporting documents related to payments before submitting filing or submitting to His supervisors
• Ensure payment of all invoices within the required timeframe;
• Support the preparation of internal control and external audit
• Contribute to the analysis of pro-formas;
• Assist his/her supervisors in recording the monthly financial report
• Assist in budget planning of activities;

Administrative duties

• Keeping detailed HR archive files for all staff
• Prepare all leave request for supporting staff on Docswave platform and Monitoring leave balances for each individual staff by updating the leave tracker and archiving leave papers.
• Supporting implementation of administrative procedures and systems, in compliance with Good Neighbors internal procedure and donor requirements
• Ensure the weekly filing of administrative and financial documentation (official letters, accounting documents, payment requests, etc.) according to the Good Neighbors Cameroon filing system;
• Assist the Office in the timely preparation of relevant documents for meetings, seminars, workshops and conferences and in the finalization of related reports;
• Undertake administrative actions related to the procurement of equipment and services, including the preparation of restricted quotations, purchase orders, consultancy contracts, related payment requests, and the monitoring and follow-up of these requests;
• Establish a filing system for all incoming and outgoing courier, including the establishment of a physical and electronic system for recording and archiving documents; create, update and maintain special files (of a confidential nature or for privileged access to an official) through an organized filing system;
• Booking Hotels, taxis and flights for the guests and staff.

Others

• Manage all project equipment and maintenance
• Involve in training in-country project staffs in terms of GNCMR regulations of Finance & Administration
• Collaborate with the team to build and maintain good partnerships/relationships with other colleagues
• Ensure that internal shared documents are fully up-to-date at all times

Required Qualifications:

• To be admissible for this position, the candidate must satisfy the minimum qualification.
• The candidates would be preselected and those who meet the minimum qualification would be considered. The minimum qualifications necessary for the position are listed below:
• At least a Bachelor’s Degree in Finance, Business administration, accounting or another equivalent domain
• At least 2 years directly relevant work experience; or equivalent combination of academic and work experience
• Fluency in written and spoken English and French
• Excellent interpersonal and report writing skills
• Attention to detail; proactive, adaptable and flexible as required
• Computer literacy with MS word, excel, power point
• Good knowledge of accounting software, especially QuickBooks would be an asset.
• Good analytical skills and ability to summarize
• Integrity in any circumstances
• Willingness to work under pressure and high work load with a positive mind and attitude
• Willingness to be on the field
• Ability to adapt oneself to different circumstances
• Ability to undertake domestic travel
• Ability to deliver assigned duties on time with accuracy
• Experience of working in international NGO is an asset.

RECRUITMENT PROCEDURE AT GNCMR

The recruitment procedure consists of 3 key stages:

• Pre-selection on the basis of the application (only shortlisted candidates are selected for the written test).
• A physical written technical test;
• An oral interview

At each stage, only selected candidates are contacted.

HOW TO APPLY AND DEADLINE FOR APPLICATIONS

Interested candidates are invited to submit by e-mail an application, including:

• Cover letter,
• CV including three professional references
• Copy of highest diploma and other relevant work certificates

N.B:

• Applications from women are strongly encouraged.
• 2The application should be addressed to the Country Director of Good Neighbors Cameroon and sent by e-mail to the unique address recruiting.gncmr@gmail.com with the title of the post you are applying for in the subject line “Admin and Finance Assist _ GPC/NTD”
• No latecomers will be allowed to enter the Organization for the written tests, and they will be disqualified.
• Submission of any fake documents will cause automatic disqualification and cancellation of the application.
• Good Neighbors Cameroon will not cover any expenses of candidates during this recruitment process.

RECRUITMENT AT GOOD NEIGHBORS IS FREE ON CHARGE.

• By joining us, you will share our commitment and ethics and develop your skills within our organization.
• Good Neighbors Cameroon has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to Good Neighbors standards of conduct. Good Neighbors will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Equal Opportunities:

• Good Neighbors is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, national or ethnic origin, age, disability or status as a veteran.

Only Shortlisted candidates will be contacted.


DEADLINE: 22th January, 2025 at midnight, Local time

Only selected candidates will be contacted for the interview.