Job opportunity at UBA : Archives and documents management Officer

UBA Cameroon is committed to meritocracy and inclusiveness. It will not unfairly discriminate in recruitment, training, career development, and promotion based on race, color, ethnicity, gender, marital status, disability, religion or belief, and age.

UBA Cameroon is hiring an Archives and Documents Management Officer.

Department : Internal Control

Reporting Line : Head internal control

Location : Douala

Number : 01

Job Objectives 

• Ensures the processing, conservation, and communication of archives,
• Ensures management and security of resources and archive premises.

Role & Responsibilities

• Develop archiving tools: archiving charter, management table, classification plan, conservation calendar, identification tools, archive files, etc.;
• Identify and preserve vital, critical and confidential documents;
• Design, plan and improve archives management programs;
• Periodically organise archive inventories ;
• Ensure the classification and filing of documents;
• Ensure the proper conservation of archived documents;
• Sensitize and assist bank staff in the appropriate arrangement of documents and records in their keeping
• Carry out documentary research;
• Key Performance Indicator Zero tolerance for document loss
• Number of undetected regulatory/statutory violations in internal and external audit reports
• speed in the communication of documents
• Level of organization and preservation of documents
• Integrity of sensitive bank and customer information
• Speed of retrieval and delivery of records from storage
• Inquiries completed within 48 hours
• Number of complaints
• The existence of records management policy, procedures, disposal authority, and the Register of Records destroyed, among others.

EDUCATION REQUIREMENTS

• Minimum BAC + 3 in the field of archiving with at least two (02) years of experience in the field of archiving experience

Key Competencies:

• KnowledgeControl the physical preservation of documents,
• Organize access management,
• Know the regulatory framework that applies to archives
• Fraud and Operational Risk

Skills/Competencies/Aptitudes

• Good knowledge of the office suite (Word, Excel & Powerpoint);
• Speak French and/or English fluently;
• Compliance with archives procedures;
• Be orderly and have a high sense of organization
• Have a sense of adaptation;Be available and punctual.

Application Submission

Candidates should send their resume and motivation letter to hcmrecruitcameroon@ubagroup.com, with the heading “ Archives and documents management Officer st Officer ” no later than January 15, 2024

Only shortlisted candidates will be contacted to proceed to the interview stage.

If you do not receive any response 01 months after this publication, kindly consider your application as non-accepted for this time