Statement of Work
PEACE CORPS CAMEROON 
PEACE CORPS CAMEROON Position Title: Travel and Voucher Assistant
Supervisor: Deputy Director of Management and Operations (DDMO)
Location: Yaoundé, Cameroon
About Peace Corps Cameroon
Peace Corps is an autonomous, international agency of the United States Government with operations in more than 60 countries. The mission of Peace Corps is to promote international peace, friendship, and sustainable development by providing trained men and women, Peace Corps Volunteers (PCVs), to serve in countries that have requested assistance. Peace Corps started operating in Cameroon by the invitation of the Government of Cameroon in 1962. Peace Corps/Cameroon has a memoranda of understanding with the Ministries of Health, Education and Agriculture that outlines broad areas of agreement of cooperation regarding the work of PCVs in the country. Volunteers are assigned to government and non-government agencies and organizations, community-based organizations, health institutions, and schools who partner to enable Volunteers to provide capacity building in education and community health while building cultural understanding between Americans and Cameroonians.
Objective of the Position
Under the direct supervision of the Deputy Director of Management and Operations (DDMO), the Travel and Voucher Assistant is responsible for all aspects of Peace Corps/Cameroon’s travel arrangements and for processing all payment documents in accordance with Peace Corps Manual, Foreign Affairs Manual, and RAMC Operations Manual procedures.
This position requires strict adherence to ethical standards of confidentiality and professional conduct. In addition, the candidate should be flexible, highly organized, creative, and able to multi-task and work independently.
Salary: Range 7,478,030 – 13,086,560 FCFA annual basic salary.
Application opens: December 12, 2023 Application closes: January 01, 2024
Supervisory role: No
Major Duties and Responsibilities (Critical Job Elements)
Travel Duties
Given that as a result of the COVID-19 pandemic there will be a lengthy period where there are likely to be limited or no Peace Corps Trainees and/or Volunteers (jointly referred to as “Volunteers”) at Peace Corps/Cameroon, the PSC may be temporarily assigned during the COVID-19 pandemic, as determined by the Peace Corps Director, to carry out additional duties and responsibilities in furtherance of the goals of the Peace Corps in order to enhance the ability of Peace Corps Volunteers to perform functions under the Peace Corps Act, including facilitating a safe environment in order for the successful return of Volunteers.
This temporary assignment may require the PSC to provide services and/or support beyond what is listed in their current Statement of Work (SOW). The services and/or support may take many forms, examples of which may include but are not limited to, training, providing administrative, technical, medical, and/or operational assistance, building on host country programs, etc. This temporary assignment also may require the PSC to provide these services and/or support to individuals/organizations other than those listed in their current SOW such as host country government, partner organization(s), community member(s), staff, and/or contractors.
Standard Roles and Responsibilities
Location: Yaoundé, Cameroon
About Peace Corps Cameroon
Peace Corps is an autonomous, international agency of the United States Government with operations in more than 60 countries. The mission of Peace Corps is to promote international peace, friendship, and sustainable development by providing trained men and women, Peace Corps Volunteers (PCVs), to serve in countries that have requested assistance. Peace Corps started operating in Cameroon by the invitation of the Government of Cameroon in 1962. Peace Corps/Cameroon has a memoranda of understanding with the Ministries of Health, Education and Agriculture that outlines broad areas of agreement of cooperation regarding the work of PCVs in the country. Volunteers are assigned to government and non-government agencies and organizations, community-based organizations, health institutions, and schools who partner to enable Volunteers to provide capacity building in education and community health while building cultural understanding between Americans and Cameroonians.
Objective of the Position
Under the direct supervision of the Deputy Director of Management and Operations (DDMO), the Travel and Voucher Assistant is responsible for all aspects of Peace Corps/Cameroon’s travel arrangements and for processing all payment documents in accordance with Peace Corps Manual, Foreign Affairs Manual, and RAMC Operations Manual procedures.
This position requires strict adherence to ethical standards of confidentiality and professional conduct. In addition, the candidate should be flexible, highly organized, creative, and able to multi-task and work independently.
Salary: Range 7,478,030 – 13,086,560 FCFA annual basic salary.
Application opens: December 12, 2023 Application closes: January 01, 2024
Supervisory role: No
Major Duties and Responsibilities (Critical Job Elements)
Travel Duties
- Creates and maintains staff and volunteers’ travel authorizations
- Arranges flights for staff and volunteers, including for conferences, PCV end of service travel to HOR, medical evaluations, emergency leave
- Prepares vehicle requests related to international travel
- Creates initial obligations in FOR Post for travel services
- Identifies conference venues around Cameroon for training events, periodic regional conferences and for PCV consolidation points
- Makes hotel reservations for staff and/or volunteers who are on official travel status
- Reviews and validates staff travel vouchers
- Remain current on USG travel rules and regulations, particularly as they pertain to international travel/Fly America.
- Examines, analyzes, ensures eligibility and recommends for payment a variety of difficult and complex vouchers, including claims against contracts, purchase orders, grants, and complex travel vouchers. Makes independent judgment as to the accuracy and eligibility of the voucher claim presented for payment; ensures that it conforms to the payment provisions set forth in the obligation. Rejects incomplete or invalid voucher claims and returns the documents to vendors.
- Ensures that the request for payment documents are valid and accurate; the expenditures presented for reimbursement are consistent with the terms and conditions as stated in the contracts; and that they are adequately supported by proper and sufficient documentation.
- Ensures that administrative approvals, justification and/or additional supporting documentation have been obtained prior to processing claimed expenses.
- Ensures that payments are eligible under current PC guidance and made against valid obligations and sufficient funds in ForPost. Analyzes historical payment records of recurring expenses and coordinates with the Financial Assistants to provide any necessary increments/adjustments in obligated amounts.
- Ensures that all invoices are paid on time and in full compliance with the requirements of the Prompt Payment Act. Assists vendors with the prompt resolution of payment problems and/or inquiries by tracking all payments.
- Scans and saves all payments packages on the PC/HQ shared drive and follows up with the Office of Global Accounts Payable (OGAP) on liquidations not paid in a timely manner
- Responds to queries from vendor on payment status requests by producing FOR Post reports and tracking payment status
- Communicates regularly with Office of Global Accounts Payable (OGAP) at PC/HQ on status of payments
- Enters and updates vendor information in Odyweb
- Ensure complete confidentiality regarding all information related to PC staff, volunteers and operations.
- Provide training to staff and Peace Corps Volunteers as requested.
- Serves as back-up support for and/or carries out the duties and responsibilities of the Alternate Cashier and/or Volunteer Liaison when deemed necessary by the Country Director and/or Supervisor for the successful management of Peace Corps operations in Cameroon. For example, this could be during periods when those individuals are on leave and/or during lapses of staffing or periods of staffing shortages.
- Performs other duties or assignments, when deemed necessary by the Supervisor
Given that as a result of the COVID-19 pandemic there will be a lengthy period where there are likely to be limited or no Peace Corps Trainees and/or Volunteers (jointly referred to as “Volunteers”) at Peace Corps/Cameroon, the PSC may be temporarily assigned during the COVID-19 pandemic, as determined by the Peace Corps Director, to carry out additional duties and responsibilities in furtherance of the goals of the Peace Corps in order to enhance the ability of Peace Corps Volunteers to perform functions under the Peace Corps Act, including facilitating a safe environment in order for the successful return of Volunteers.
This temporary assignment may require the PSC to provide services and/or support beyond what is listed in their current Statement of Work (SOW). The services and/or support may take many forms, examples of which may include but are not limited to, training, providing administrative, technical, medical, and/or operational assistance, building on host country programs, etc. This temporary assignment also may require the PSC to provide these services and/or support to individuals/organizations other than those listed in their current SOW such as host country government, partner organization(s), community member(s), staff, and/or contractors.
Standard Roles and Responsibilities
A. Occasional Money Handler: Occasional Money Handler may be requested to courier cash and /or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.
B. Safety and Security: Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
C. Inherently Governmental Function (IGF):
• Serve as Alternate Cashier for PC/Cameroon, providing emergency cashier services as requested
• Fill in for Principal Cashier during vacations and other absences, fulfilling all the duties and responsibilities required for day to day cashier operations.
• May be designated a principal or alternate cashier after consultation with CFO/GAP, pending final approval by FSC Charleston or Bangkok. Responsibilities as a cashier include performing limited cash disbursements as directed by the DMO, proper disbursing and collecting of funds, proper accounting for funds advanced, safeguarding funds advanced, and accepting personal responsibility and financial liability for funds after successful completion of the requisite training for performing cashier duties. (See MS 760 and OFMH 13)
Logistics & Level of Effort & Duty Station
Duty station is the main office located in Yaoundé, Cameroon. May be required to travel up country. May require telework or remote work from home. Performs duties during a 40 hour work week. Events may require occasional work in the evenings and on weekends and holidays. May carry a duty phone.
Typical work schedule is Monday through Thursday from 7:30am to 5:00pm and Friday from 7:30am to 12:30pm, with flexibility to work additional hours on weekends or on an as-needed basis.
Minimum Requirements
In order to be selected for this position, the applicant must be legally eligible to work in Cameroon, must not have been employed in intelligence-related activities and must submit an application that clearly documents how they meet each of the following requirements:
Submit the following in MS Word or PDF:
B. Safety and Security: Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
C. Inherently Governmental Function (IGF):
• Serve as Alternate Cashier for PC/Cameroon, providing emergency cashier services as requested
• Fill in for Principal Cashier during vacations and other absences, fulfilling all the duties and responsibilities required for day to day cashier operations.
• May be designated a principal or alternate cashier after consultation with CFO/GAP, pending final approval by FSC Charleston or Bangkok. Responsibilities as a cashier include performing limited cash disbursements as directed by the DMO, proper disbursing and collecting of funds, proper accounting for funds advanced, safeguarding funds advanced, and accepting personal responsibility and financial liability for funds after successful completion of the requisite training for performing cashier duties. (See MS 760 and OFMH 13)
Logistics & Level of Effort & Duty Station
Duty station is the main office located in Yaoundé, Cameroon. May be required to travel up country. May require telework or remote work from home. Performs duties during a 40 hour work week. Events may require occasional work in the evenings and on weekends and holidays. May carry a duty phone.
Typical work schedule is Monday through Thursday from 7:30am to 5:00pm and Friday from 7:30am to 12:30pm, with flexibility to work additional hours on weekends or on an as-needed basis.
Minimum Requirements
In order to be selected for this position, the applicant must be legally eligible to work in Cameroon, must not have been employed in intelligence-related activities and must submit an application that clearly documents how they meet each of the following requirements:
- University degree, preferably in Finance or Business
- Minimum of 2 years of relevant experience in voucher examining, accounts payables, accounting, auditing, or related budget and fiscal work
- Professional working knowledge of oral and written English and French
- Strong interpersonal/communication skills
- Experience working in cross-cultural environment
- Knowledge of MS Office computer applications (Word, Excel, Powerpoint, Outlook).
Submit the following in MS Word or PDF:
- Cover letter
- Resume
- Three professional references
- Telephone number where you can be reached.
Peace Corps Cameroon does not accept documents saved on any cloud format including Google. The file size should not exceed 8MB.
Submit your application to the following email address: CM-HR@peacecorps.gov and include Travel and Voucher Assistant in the
subject line.
No telephone calls or personal visits please. Only the documents listed in the application instructions should be submitted including your telephone number by January 1, 2024. Only candidates selected for an interview will be contacted.
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